In the US, for the 2013 Electoral Rolls project.

S.E. Casa de Moneda, Argentina’s National Mint, has received an international award for the 2013 Electoral Rolls project. The PMI Award for Project Excellence was received by Katya Daura, President of Argentina’s security printing agency, in Phoenix, Arizona, during the Project Management Global Congress annual gala. Sociedad del Estado Casa de Moneda, recibió un premio internacional por el proyecto Padrones Electorales 2013 República Argentina. El PMI Award for Project Excellence fue recibido por Katya Daura, presidenta de la imprenta de seguridad del Estado en Phoenix, (Arizona, EEUU) durante la gala anual del Congreso Global de Gestión de Proyectos.

This event is attended by members of the Project Management Institute, an international association that gathers over 2.9 million professionals dedicated to the implementation and management of project in different fields. There were over 600 attendants from 55 countries. Five excellence awards are given every year: one for Asia-Pacific, one for Europe, one for Latin America, and two for North America.

 

Printing the new electoral rolls for the 2013 primary and general elections entailed printing each voter’s information and photograph, as well as a space for their signature and a bar code coupon as proof of vote. This was recognized by PMI as the best project in Latin America, for providing a simple, effective, and innovative solution which makes voting more transparent, therefore contributing to strengthening democracy and social inclusion.

 

The award to Casa de Moneda is a new milestone in two ways: firstly, it is the first time a Latin American government project is awarded, and secondly, the first award to a joint venture project between the Argentine government and the private sector, with participation of global corporations such as IBM, and Dell, among others. PMI emphasized “the recognition to a smart State which developed a solution which is simple, innovative, and efficient and could have great impact in a key part of a democratic society.”

 

Katya Daura, President of S.E. Casa de Moneda, pointed out that “this award means international recognition to the process of printing electoral rolls, a project that since its inception was conceived with innovative techniques and methodologies for the public sector, such as online management of every step of the printing process, the reduction in the use of paper through online data verification systems, and the implementation of the PMI standards.”

 

When commenting on why this new methodology had been adopted, Ms Daura said “at Casa de Moneda we take on every new challenge looking for the best management practices available that can be adapted to the particular requirements of each project. Our constant goal is to minimize the use of resources and maximize results.”

 

The 2013 Electoral Rolls Project

Since 2011, and at the instructions of President Cristina Fernández de Kirchner, and through an agreement between the Ministry of the Interior and Transport (more specifically, their National Electoral Directorship) and Casa de Moneda, the State has recovered its strategic role of printing the national election rolls.

 

This State Society has taken on this task with dedication and responsibility, meeting proposed goals and investing in equipment, training, human resources, and the implementation of quality systems for the management of critical projects.

 

During the last election, these new electoral rolls were implemented. In addition to having a new format which includes a photograph of the voter, space for their signature, and a coupon that certifies the vote has been issued, these rolls include (for the first time) citizens between 16 and 18 years old, which added over two million voters to the databases of the 24 electoral districts. Besides that model of voting roll, another one for party officials was designed, processed, and printed, as well as so-called “wall-controls”. All of these had innovative formats.

 

The complexity of this project, which needed work and collaboration from the National Electoral Courts, the National Electoral Directorship, each district’s Electoral Offices, the Argentine Mail, and the Ministry of the Interior and Transport, meant that the Casa de Moneda team chose to implement PMI standards as a way to ensure proper planning and management of the process.

In 2013 Casa de Moneda also coordinated efforts with different private companies, suppliers, and equipment vendors in order to open the region’s most modern Digital and Variable Data Printing Center, with capabilities to produce over 2 million images per day in all its lines of production.

 

The modern facilities at the Retiro building allowed for the 2013 process of printing electoral rolls to be monitored 24/7. Casa de Moneda also implemented a digital system to correct data, which allowed electoral officials to immediately correct observed data. Therefore, the whole project had an error rate trending to zero, which meant the election took place without any problems of mistakes in the voting rolls. Besides we saved 90 tons of paper and finished the project ten days ahead of schedule. 

 

Project Stats

30,530,000 voters in over 90,600 polling booths across the country.

Record time for implementation, working 24/7 for over five months.

3 project managers, over 45 operators, technical support, technical specialists in each team, software and hardware specialists, and others.

Project was completed ten days ahead of schedule.

37 risk events pinpointed and managed.

Error rate below 0.03%, corrected before printing.

Stage 1: Provisional Electoral Rolls: Average of 987,000 images per day.

Stage 2: Definitive Electoral Rolls: Average of 578,000 images per day (in color and black and white)

Provincial Electoral Rolls: average of 610,000 images per day.

Over 90 million images were printed for the different electoral roll formats.